Department of Civil and Environmental Engineering
Administrative Assistant
(Ref. 260820007-IE)
Duties
The appointee will be required to:
(a) assist in the procurement processes, including the preparation of purchase orders and tenders;
(b) handle reimbursements, claims and membership fees;
(c) maintain the office directory and telephone list;
(d) manage the booking of meeting rooms and classrooms;
(e) handle visitor access, including generation of QR code and reservation of car parking spaces;
(f) provide administrative support to academic programmes, office management and the daily operations of the General Office; and
(g) perform any other duties as assigned by the Head of Department or his delegates.
Qualifications
Applicants should:
(a) have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / “Attained” in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;
(b) have a good command of both written and spoken English and Chinese, including fluency in Putonghua;
(c) have good computer literacy, including Microsoft Word, Excel, PowerPoint and Chinese word processing;
(d) be pleasant and have a positive work attitude; and
(e) be able to work in a team and have good communication, interpersonal and organisational skills.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 3 September 2026 until the position is filled.
Posting date: 20 August 2026