Graduate School
Executive Officer
(Ref. 260602014-IE)
Duties
The appointee will be required to:
(a) provide secretarial and administrative support to the Graduate School Board, including coordinating meetings, preparing meeting papers and minutes, and following up on action items as appropriate;
(b) manage the operation of several processes pertaining to research postgraduate programmes, such as collaborative PhD programmes, awards and scholarship schemes and/or funding schemes, in order to deliver the strategic priorities as advised by the management team of the School;
(c) evaluate and monitor the effectiveness of activities and propose enhancements for pursuing excellence and impact;
(d) prepare agreements, proposals, reports and presentation materials, etc. in a professional manner;
(e) compile and analyse statistical data and survey results;
(f) serve on committees and other working groups and/or task forces;
(g) establish and maintain effective communication and collaboration with internal and external stakeholders; and
(h) perform any other duties as assigned by the Dean of School or his delegates.
Qualifications
Applicants should:
(a) have a recognised degree plus at least five years of solid post-qualification work experience, preferably with supervisory experience gained in tertiary institutions;
(b) be proactive and self-motivated with effective interpersonal and communication skills;
(c) have excellent time management and multi-tasking skills, and be able to work effectively under pressure;
(d) possess a good analytical and open mindset and be able to make prudent judgement;
(e) have strong organisational and problem-solving skills as well as a high level of computer literacy;
(f) be able to work independently and collaboratively as a good team player, and build strong working relationships with stakeholders; and
(g) have an excellent command of both written and spoken English and Chinese, and be able to communicate effectively in Putonghua.
Shortlisted candidates may be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 16 June 2026 until the position is filled.
Posting date: 2 June 2026