School of Design
Assistant Officer / Executive Assistant
(Ref. 260519011-IE)
Duties
The appointee will be required to:
(a) provide administrative support for temporary staff appointments and related personnel matters for the School;
(b) provide administrative support for various financial claims and payment requests including, but not limited to, part-time staff salary payments, staff reimbursement claims, student project claims and other miscellaneous payment requests from the stakeholders of the School;
(c) process procurement requests and maintain the related database and records for compiling reports;
(d) handle written and telephone enquiries from staff, students and applicants;
(e) assist in departmental meetings, events and perform general office administrative work for the School; and
(f) perform any other duties as assigned by the Dean of the School or his delegates.
Qualifications
Applicants for the Assistant Officer post should have a recognised degree or an equivalent qualification plus not less than three years of relevant working experience in administrative support.
Applicants for the Executive Assistant post should have a recognised degree and preferably some relevant working experience in administrative support.
Applicants should also have:
(a) proficiency in computer software applications including Microsoft Office and basic database management;
(b) high attention to detail for accurate data input and checking;
(c) good verbal communication skills in English; and
(d) good teamwork, interpersonal and problem-solving skills.
Applicants with less experience may be considered for the post of Executive Assistant.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 3 June 2026 until the position is filled.
Posting date: 19 May 2026