College of Undergraduate Studies
College Secretary
(Ref. 260225002-IE)
Duties
The appointee will be required to:
(a) coordinate and supervise all aspects of administration in the College;
(b) support and assist the Dean of College in day-to-day management of the College;
(c) assist the Dean of College in administering the staffing and finance matters of the College;
(d) develop and implement administrative policies and procedures in support of academic activities of the College;
(e) provide secretarial/administrative services for committees at College level;
(f) coordinate and plan events and/or promotional activities for the College;
(g) provide support for quality assurance and academic administration;
(h) liaise with central units and academic departments on all matters relating to the College;
(i) lead and oversee teams of officers and subordinates to provide professional administrative support to the College and students; and
(j) perform any other duties as assigned by the Dean of College or his/her delegates.
Qualifications
Applicants should have:
(a) a recognised degree;
(b) at least eight years of solid and relevant managerial experience, preferably in college/ faculty/school administration gained in tertiary institution(s);
(c) good knowledge of general education and academic programme administration, quality assurance, budgeting, university human resources management and higher education administration;
(d) an excellent command of both written and spoken English and Chinese;
(e) excellent organisational skills and ability to work with committees;
(f) excellent communication and interpersonal skills;
(g) a high level of problem-solving skills and be capable of handling multi-tasks concurrently; and
(h) the qualities of both a team leader and a good team player.
Preference will be given to those with knowledge of National Education and academic advising administration.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 4 March 2026 until the position is filled.
Posting date: 25 February 2026