Finance Office
Purchasing Manager
(Ref. 260206007)
Duties
The appointee will be required to:
(a) assist the Senior Purchasing Manager in overseeing the operation of the Purchasing Team;
(b) perform and manage the University's purchasing functions, including but not limited to:
- reviewing purchase requisitions and products/service specifications;
- selecting and evaluating suppliers for quotations;
- preparing and reviewing tender invitation documents;
- compiling and analysing offer summaries;
- liaising and negotiating with users and suppliers;
- preparing and reviewing tender reports;
- preparing and reviewing purchase orders and amendments; and
- reviewing waiver requests before submission for approval.
(c) handle disputes with suppliers to ensure compliance with order requirements and pursue claims for damages in case of contractual breaches;
(d) ensure all purchases made are in compliance with the University's purchasing policies and procedures;
(e) compile and review purchasing, management and statistical reports;
(f) monitor and follow up on prolonged outstanding purchase requisitions and orders;
(g) supervise the development and maintenance of the supplier database;
(h) regularly review work processes and systems of the Purchasing Team, and recommend appropriate enhancements;
(i) provide administrative and secretarial support to the Purchasing Team and Tender Committee as and when required;
(j) offer guidance and briefing sessions to user units on purchasing-related matters as and when required;
(k) supervise subordinates, provide ongoing guidance and support; and
(l) perform any other duties as assigned by the Director of Finance or his delegates.
Qualifications
Applicants should possess:
(a) a recognised degree, preferably in Purchasing and Supply Management, Business Administration or related disciplines, plus at least five years of solid post-qualification experience in procurement at a managerial or supervisory level;
(b) strong interpersonal, communication and leadership skills to effectively collaborate with suppliers, user units and other members of the Finance Office;
(c) a perceptive and analytical mindset with proven management capabilities;
(d) a proactive attitude, dedication to work, and the ability to function effectively as a team player;
(e) an excellent command of written and spoken English and Chinese, with proficiency in Putonghua; and
(f) high proficiency in computer applications, including MS Word, Excel and PowerPoint, with experience in the Oracle Financials (purchasing module)/e-tendering/supplier sourcing system being an advantage.
Preference will be given to those with experience in public sector procurement gained from large organisations.
Shortlisted candidates will be invited to sit for a written test.
Applicants who have responded to the previous advertisement need not re-apply.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 21 May 2026 until the position is filled.
Posting date: 14 May 2026