Department of Building Environment and Energy Engineering
Office Assistant
(Ref. 251020005-IE)
Duties
The appointee will be required to:
(a) receive and dispatch mails and documents within and outside the campus;
(b) handle incoming calls and emails;
(c) provide counter service and answer enquiries;
(d) perform manual labour work, e.g. moving furniture, equipment and distilled water bottles etc.;
(e) keep track of inventory, ordering supplies, and ensure adequate stock levels;
(f) conduct regular space and office inventory checks;
(g) coordinate the booking of meeting rooms and classrooms;
(h) provide clerical and logistic support to departmental events and publicity activities; and
(i) perform any other duties as assigned by the Head of Unit or or his delegates.
Qualifications
Applicants should:
(a) have completed Form 3 or equivalent;
(b) have several years of relevant work experience;
(c) be able to communicate in both written and spoken English and Chinese;
(d) be willing to work outside normal office hours when necessary;
(e) have knowledge of computer applications (e.g. MS Word and Excel), preferably including Chinese word processing; and
(f) have a pleasant personality and positive attitude with team spirit.
Preference will be given to those with Form 5 standard.
Applicants who have responded to the previous advertisement need not re-apply.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 3 November 2025 until the position is filled.
Posting date: 20 October 2025