Campus Facilities and Sustainability Office
Associate Director (Facilities Management)
(Ref. 250806003)
The Campus Facilities and Sustainability Office is looking for a seasoned professional to join its senior management team and serve as Associate Director. This position plays a pivotal role in formulating comprehensive facilities management strategies aligned with the University’s goals and requires a high level of responsibility and collaboration with various stakeholders within the University. More information of the Office is available on the website at https://www.polyu.edu.hk/cfso/.
Duties
The appointee will be required to:
(a) provide strategic direction and set strategic departmental objectives and goals on matters related to the management of all facility-related operations, including daily operations, routine repairs and maintenance, upgrading works, relocation and renovation projects, and other related tasks for upholding the University premises;
(b) formulate and review strategies in planning and implementing efficient deployment of resources to meet these goals, and support the University in implementing its strategic plans;
(c) apply a robust knowledge of multiple disciplines and key drivers which impact departmental and cross-functional performance in facilities management related businesses to ensure quality, compliance, and continuous improvement in service delivery;
(d) identify and solve multi-dimensional, complex, operational, and organisational problems leveraging the appropriate resources aiming to uphold the services levels and building assets; oversee the provision of quality and client-focused facilities management services to the University, as well as to develop a sustainable campus;
(e) oversee the financial management of allocated budget and operation cost, including identifying and driving cost saving opportunities and enhancing efficiencies;
(f) lead, mentor and supervise a team of professional/technical staff in fulfilling the professional obligations of the office aiming to foster a high-performance culture, and advocating ongoing professional development of team members; develop a high-performing team, ensuring succession planning and performance management;
(g) drive and manage the Office’s organisational change, ensuring smooth operations and alignment with the University’s goals;
(h) initiate continuous improvement in guidelines, processes, procedures and workflows, and introduce innovative developments in project management/practices to enhance operational efficiency; and
(i) perform any other duties as assigned by the Director of Campus Facilities and Sustainability or his delegates.
Qualifications
Applicants should have:
(a) a recognised degree, preferably a higher degree in Facilities Management, Property Management, Engineering, Building Technology or a related discipline, with at least fifteen years of relevant managerial experience in facilities/property management gained from sizable organisations in Hong Kong. Experience in the Chinese Mainland will be an advantage;
(b) relevant professional qualifications and a good knowledge of relevant statutory regulations, ordinances and code of practice;
(c) substantial experience in managing and implementing digitalisation projects in facilities management;
(d) extensive experience in managing and formulating polices and strategies as well as implementing changes with significant impacts;
(e) proven leadership experience in developing and managing a multi-disciplinary team of professionals and technical staff;
(f) highly refined communication skills, strong organisational skills along with perseverance and leadership abilities which enable effective engagement and collaboration with clients, consultants, contractors and other stakeholders;
(g) self-motivation with high ethical standards, and be responsible and collaborative;
(h) business acumen and demonstrated capability in innovation to meet new challenges;
(i) an analytical mind with strong planning and organising abilities as well as people management and problem solving skills; and
(j) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua.
Preference will be given to those who also have managerial/specialist experience in managing technical aspects of facilities management. Shortlisted candidates may be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 13 August 2025 until the position is filled.
Posting date: 6 August 2025