Department of Civil and Environmental Engineering
Project Administrative Assistant
(Ref. 240719009)
[Appointment period: six to twelve months initially, with possibility of further appointment]
Duties
The appointee will assist in various projects and academic activities of the Department. He/She will be required to:
(a) provide counter services, such as answering phone calls, handling students’ enquiries and greeting guests;
(b) assist in receiving and dispatching mails and documents within and outside the campus;
(c) assist in the preparation work for project meetings and post-visit tasks, such as reserving meeting rooms and preparing project documentation;
(d) provide logistics and operational support to meetings, trainings, conferences and events, such as secondary schools visits or academic visits;
(e) provide clerical and logistic support in the daily operation of the Department;
(f) liaise with different internal and external parties;
(g) perform manual labour tasks, such as moving small furniture, computing equipment and distilled water bottles; and
(h) perform any other duties as assigned by the Head of Unit or his/her delegates.
Qualifications
Applicants should:
(a) have five passes in HKCEE including English Language (at least Grade C if Syllabus A; Level 2 if results are obtained from 2007 onwards), Chinese Language (Level 2 if results are obtained from 2007 onwards) and Mathematics; or a combination of results in five HKDSE subjects of Level 2 in New Senior Secondary subjects / "Attained" in Applied Learning subjects / Grade E in Other Language subjects, and the five subjects must include English Language, Chinese Language and Mathematics;
(b) have basic command of both written and spoken English and Chinese, including Putonghua;
(c) have some knowledge of computer literacy, including MS Word, and Chinese and English word processing; and
(d) be attentive to details and able to work independently.
Applicants are invited to contact Ms Frances Li at telephone number 2766 6074 or via email at wing-yan-frances.li@polyu.edu.hk for further information.
Conditions of Service
A highly competitive remuneration package will be offered.
Consideration of applications will commence on 2 August 2024 until the position is filled.
Posting date: 19 July 2024