Office of Faculty of Health and Social Sciences
Faculty Secretary
(Ref. 240522008-IE)
Duties
The appointee will be required to:
(a) coordinate and supervise all aspects of administration in the Faculty;
(b) support and assist the Dean in day-to-day management of the Faculty Office;
(c) assist the Dean in administering the staffing and finance of the Faculty;
(d) develop and implement administrative policies and procedures in support of academic activities of the Faculty;
(e) provide secretarial / administrative services for committees at Faculty level;
(f) coordinate, plan and organise events and/or promotional activities for the Faculty and its constituent departments;
(g) provide support for quality assurance and academic administration;
(h) liaise with central units and academic departments on all matters relating to the Faculty;
(i) lead and oversee a team of officers and subordinates to provide professional administrative support to the Faculty and students; and
(j) perform any other duties as assigned by the Dean of Faculty or his/her delegates.
Qualifications
Applicants should:
(a) have a recognised degree;
(b) possess at least eight years of solid and relevant managerial experience, preferably in faculty administration gained in tertiary institution(s);
(c) possess good knowledge of academic programme and research administration, quality assurance, budgeting, university human resources management and higher education administration;
(d) have an excellent command of both written and spoken English and Chinese, with fluency in Putonghua;
(e) have excellent organisational skills and ability to work with committees;
(f) have excellent communication and interpersonal skills;
(g) have high level of problem-solving skills and be capable of handling multi-tasks concurrently; and
(h) have the qualities of both a team leader and a good team player.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 12 June 2024 until the position is filled.
Posting date: 22 May 2024