School of Design
Assistant Officer / Executive Assistant
(Ref. 240516011-IE)
Duties
The appointee will be required to:
(a) provide administrative support to academic programmes relating to admission, programme promotion, subject registration, timetabling, assessment, credit transfer, student scholarships, student events and activities, etc.;
(b) coordinate and ensure compliance with the procedural guidelines and the regulations required for the operation and administration of the academic programmes;
(c) maintain and update student records and the database of the academic programmes;
(d) handle written and telephone enquiries from staff, students and applicants;
(e) provide administrative support to committees, meetings and the School;
(f) perform general office administrative work for the School; and
(g) perform any other duties as assigned by the Dean of School or his delegates.
Qualifications
Applicants for the Assistant Officer post should have a recognised degree or an equivalent qualification plus not less than three years of relevant working experience.
Applicants for the Executive Assistant post should have a recognised degree and some relevant working experience.
Applicants should also:
(a) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;
(b) have good computer literacy;
(c) have good interpersonal and communication skills;
(d) be well-organised and attentive to details;
(e) have a positive working attitude; and
(f) be a good team player.
Preference will be given to those with relevant working experience in tertiary institutions.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 3 June 2024 until the position is filled.
Posting date: 16 May 2024