Chinese Language Centre
Assistant Officer
(Ref. 240402010-IE)
Duties
The appointee will be required to:
(a) support the planning and coordination of the offering of Chinese subjects for all Undergraduate Programmes in the University;
(b) provide administrative support to subject administration, including class timetabling, subject registration, examination and quality assurance related matters;
(c) assist in the coordination and organisation of the Centre’s activities / events;
(d) provide secretarial support to committees, working groups and meetings;
(e) manage the filing systems, update and maintain filing records;
(f) maintain various databases and websites effectively;
(g) handle enquiries from staff, students and relevant stakeholders;
(h) assist the Senior Executive Officer in coordinating the work of administration team to ensure smooth operation of the Centre;
(i) render support to office administration and daily operation of the Centre, such as staffing and finance matters, compilation of proposals and reports, etc.; and
(j) perform any other duties as assigned by the Director of the Centre or his/her delegates.
The appointee may be required to work beyond or outside normal office hours occasionally.
Qualifications
Applicants should:
(a) have a recognised degree;
(b) have at least three years of relevant working experience, preferably gained in tertiary institutions or similar organisations;
(c) have good computer literacy in MS Word, Excel, Acrobat, PowerPoint and Chinese word processing, with knowledge of Generative Artificial Intelligence (GenAI) tools being an advantage;
(d) have a good command of both written and spoken English and Chinese, with fluency in Putonghua being an advantage;
(e) have a strong sense of responsibility and self-motivation;
(f) have good communication, interpersonal, problem solving and time management skills; and
(g) be detail-oriented and be a good team-player.
Shortlisted candidates will be invited to sit for a written test.
Conditions of Service
A highly competitive remuneration package will be offered. Initial appointment will be on a fixed-term gratuity-bearing contract. Re-engagement thereafter is subject to mutual agreement.
Consideration of applications will commence on 9 April 2024 until the position is filled.
Posting date: 2 April 2024