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Post Specification

Department of Land Surveying and Geo-Informatics

Executive Assistant

(Ref. 230105009)


The appointee will be required to:

(a)    provide administrative support for academic programmes relating to student admission and registration, promotion, subject registration, timetabling, assessment and student activities, etc.;

(b)    coordinate and ensure compliance with the procedural guidelines and the regulations required for the operation and administration of the academic programmes; 

(c)    maintain student record and database of the academic programmes, and compile statistical reports related to students and graduates;

(d)    answer written and telephone enquiries from staff, students and applicants;

(e)    provide secretarial and administrative support to committees and meetings;

(f)    perform general office administrative work for the Department; and

(g)    perform any other duties as assigned by the Head of Department or his/her delegates.


Applicants should have:

(a)    a recognised degree; 

(b)    a good command of both written and spoken English and Chinese, with fluency in Putonghua; 

(c)    good interpersonal, communication, problem-solving and organisational skills;

(d)    a strong sense of responsibility, a detail-oriented mind, a proactive attitude and competence in multi-tasking;  

(e)    the ability to work independently and under pressure, and as an effective team member; and

(f)    high computer literacy and knowledge of software applications.

Preference will be given to those with solid knowledge of operation of academic programmes and relevant post-qualification work experience at tertiary institutions.

[Applicants who have responded to the previous advertisement(s) need not re-apply.]

Condition of Service

A highly competitive remuneration package will be offered.  Initial appointment will be on a fixed-term gratuity-bearing contract.  Re-engagement thereafter is subject to mutual agreement.

Consideration of applications will commence on 23 March 2023 until the position is filled.  

Posting date: 9 March 2023